Dear Claims Adjuster:

Please be advised that this law firm has been retained to represent [Client Name] in connection with the personal injuries and property damage sustained as a result of the collision involving your insured, [Insured Party Name], which occurred on or about [Date of Accident].

DIRECT ALL FUTURE COMMUNICATIONS TO THIS OFFICE. Please direct all future correspondence, phone calls, and communications regarding this matter to my attention. Do not contact our client directly under any circumstances. Any future contact with our client by you, your insured, or any representative of your company is strictly prohibited.

Please immediately provide written confirmation of receipt of this notice, along with a complete copy of your insured’s declarations page, confirming all applicable policy limits (including liability, umbrella, and excess coverage) in effect on the date of loss.

Furthermore, this letter serves as a formal demand that you immediately notify your insured to preserve any and all evidence related to this collision. This includes, but is not limited to, the tractor-trailer involved, all Electronic Logging Device (ELD) data, Engine Control Module (ECM) data, dash camera video, dispatch records, and driver qualification files. Failure to preserve this evidence may result in a spoliation of evidence claim.

Thank you for your prompt attention to this matter. We look forward to working with you toward an amicable resolution of this claim.